Responding to Event Requests
Vendor Guide
3 min read
Help articles may not be fully accurate — they can lag behind the app due to frequent updates and automated translation. If in doubt, please contact support.
On this page
An event request lands here when an organizer picks you for their event and assigns you directly — there is no separate pitch or shortlist stage first. It shows up as an Invited assignment on your Vendor Portal dashboard, and it is the record that everything else in this guide hangs off: contracts, tasks, and invoices all belong to the same assignment.
What you can do here
- Review the assignment — the event title, its date, and, if the organizer entered one, an agreed fee. There is no separate scope-of-work field at this stage; anything beyond the fee usually arrives later in a contract.
- Accept — moves the assignment to Confirmed. You can then be issued tasks and contracts, and you can submit invoices against this event.
- Decline — moves it to Declined. This is final from your side; there is no button to change your mind afterwards.
How to respond to an assignment
- Open your Vendor Portal and look under Active Assignments.
- Check the event date and, if shown, the agreed fee.
- Click Accept or Decline. Both buttons only appear while the assignment is still Invited; once you respond, only the status badge remains.
Good to know
- EventMann does not currently email or notify you when an organizer invites you to an event — there is no alert of any kind. If you are expecting work from a particular organizer, check your dashboard rather than your inbox.
- An agreed fee is optional on the organizer’s side. If none is shown, treat the figure as still to be agreed rather than assuming it is free.
- If you decline by mistake, ask the organizer to remove you from the event first. The platform will not let them assign you to the same event a second time while your old, declined assignment record still exists.
- There is no messaging built into an assignment, so any negotiation on scope or price happens outside EventMann before you decide, or through whatever contract the organizer sends afterwards.
Troubleshooting
- I do not see Accept/Decline buttons — the assignment is no longer Invited, meaning you already responded or the organizer removed you. Check the status badge next to the event.
- I was told I was invited but nothing shows on my dashboard — ask the organizer to confirm they completed the assignment step; nothing is sent to you automatically, so an unfinished invite on their end simply will not appear for you.
- I am not sure I can commit yet — there is no “maybe” state. Decline if you genuinely cannot do it; accepting and later withdrawing is not something the platform supports.