How to Apply for Sponsorship

This covers the full path from picking a package to your sponsorship going live — what the form actually asks for, what the organizer can do with your application, and where it can stall.

How to submit an application

1. Open the event from Browse Packages and pick a package that is not full and that you have not already applied to.
2. Click “Apply Now” — this switches the page to an inline application form; it does not navigate away.
3. Fill in the fields — Company Name, Company Website, Company Tagline / Slogan and Additional Notes are all optional and describe your brand for the organizer.
4. Check the agreement box — “I have read and agree to the sponsorship terms and conditions” is required; the submit button stays disabled until it is checked.
5. Click “Submit Application” — you land on My Sponsorships with the new row showing status Pending.

Settings explained

• Company Name / Website / Tagline — stored on this one application, not on your account; if you apply to several events you re-enter them each time.
• Additional Notes — up to 2000 characters; use it to explain why your brand fits, since there is no separate “message” step before submitting.
• Agreement checkbox — the only required field; ticking it timestamps agreement_signed_at immediately, before the organizer has even looked at the application.

What happens after you submit

• Pending — waiting on the organizer. They can approve or reject it; nothing you do changes the status from here.
• Approved — the organizer accepted it. This starts a 14-day payment window and the platform commission percentage from the package is locked in. Three deliverables are created automatically — Logo Upload, Signed Agreement, Payment — all marked required.
• Invoicing — if the organizer has an active Stripe Connect account, an invoice is created and emailed to you automatically with a hosted payment link; otherwise the organizer will contact you to arrange payment directly.
• Active — only once the organizer has manually recorded your payment on their side. Paying the emailed Stripe invoice does not flip your status by itself — the organizer still has to confirm it.
• Rejected — the organizer may attach a reason, visible on both the event page and My Sponsorships.
• Expired — if an Approved sponsorship is still unpaid when the 14-day deadline passes, an hourly background job automatically expires it. There is no reminder beyond the deadline banner on your dashboard.

Good to know

• One application per event, permanently. The system checks for an existing application by event and sponsor, in any status. Once you have applied to an event — even if that application is later rejected, cancelled or expired — you cannot submit a new one for that same event; every package on the event will show “Already Applied”.
• An existing application on one package blocks applying to a different package on the same event too, since the check is per event, not per package.
• A package only counts toward its sponsor cap once a sponsorship is Approved or Active — several Pending applications can queue up for a nearly-full package.

Troubleshooting

• The Apply button is missing or disabled — either the package has reached its sponsor cap (“This package is full”) or you already have an application against this event.
• I want to re-apply after being rejected — there is no resubmit path today; message the organizer through the sponsorship thread (available until the status is rejected/expired/cancelled) or contact support.
• I paid the Stripe invoice but I am still “Approved” — expected under the current flow; the organizer has to manually mark the sponsorship as paid before it becomes Active. Reach out if it has been more than a day or two.
• My sponsorship went to Expired — the 14-day payment window closed before the organizer recorded payment. There is no self-service reinstatement; contact the organizer.

Related

• Browse Packages
• My Sponsorships
• Sponsorship Deliverables
• Communicating with Organizers