Venue Pricing
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On this page
Venue pricing on EventMann is simpler, and more manual, than it might look at first: there is no stored hourly, daily, or per-event rental rate for the venue itself. Pricing lives in three places instead — your services, your packages, and the total you type in yourself when you approve a booking request.
The three layers
- Services — each has a Base Price and a pricing-type label (Flat Rate, Per Person, Per Hour, Custom / Quote). The amount added to a request is always base price × the quantity the organiser enters; the label does not trigger any automatic multiplication by guest count or by hours booked. See Venue Services & Packages for the full field reference.
- Packages — a fixed price for a bundle of services, with an optional discount badge that is display-only and not calculated for you.
- The approval total — when you approve a request, you fill in a Total Price and, optionally, a Deposit Amount. This is the only place a figure for the venue itself, as opposed to its services, gets recorded.
Where your room fee actually goes
Because there is no separate rental-rate field on a venue, the subtotal an organiser sees before submitting a request is only the sum of the services they picked — nothing for the space itself unless you have built one in. Two practical approaches:
- Create a flat-rate service (for example “Venue Hire”, category Other) and price it as your room fee, so it is visible and included in the running total before the organiser even submits.
- Or leave it out of the services list and simply enter your full asking price — room plus extras — in the Total Price field when you approve the request, explaining the breakdown in your Response Message.
The Total Price field is pre-filled with the sum of whatever services were requested, but you can change it to any number before approving — it does not have to match that sum.
Deposits and getting paid
- Deposit Amount is a number you record at approval time, purely for both sides to see. It shows a Paid tag once marked as received, but the venue owner and booking request screens do not currently include a way to mark it paid — treat it as a note of what was agreed, not a live payment status.
- Approving a request does not create a charge, an invoice, or a Stripe transaction of any kind. EventMann does not process payment for venue bookings — you and the organiser settle the rental and service fees directly with each other, outside the platform, exactly as you would agree it in your response message.
- The Finances page in your venue owner sidebar totals these same typed-in numbers (Total Revenue, Deposits Received, and so on) across your venues. Read it as a summary of what was agreed on each booking, not a reconciled ledger of money that actually changed hands.
Good to know
- If you always charge the same flat facility fee, a dedicated flat-rate service is the only way to make that number appear consistently to organisers before they submit — the approval-time Total Price only becomes visible to the organiser after you respond.
- A package's discount badge and its computed “you save” figure are independent numbers; nothing keeps them in sync (see Venue Services & Packages).
- There is no seasonal or date-based rate adjustment on the platform — if you charge more for peak dates, that has to be reflected manually in the Total Price you set when you approve each request.
Troubleshooting
- I cannot find where to set an hourly or daily rate — there is not one on a venue record. Use a flat-rate service for a recurring room fee, or set the number directly in Total Price when approving.
- The total the organiser saw before submitting looks too low — it is only the sum of the services they selected; nothing is added automatically for the room itself unless you created a service for it.
- The deposit still shows as unpaid after the organiser says they have paid — expected; there is currently no action on these screens to flip it to paid. Track payment confirmation your own way for now.