Expense Tracking

Use Finance → Expenses (labelled Expenses & Income on the page itself) to keep a running ledger of money in and out that is not itself a ticket sale — venue deposits, staff pay, sponsorship income, merchandise, and anything else you want reflected in your own books alongside EventMann's booking revenue.

What you can do here

• Add Income / Add Expense — two separate buttons that pre-select the entry type for you.
• Category — income categories are Ticket Sales, Sponsorship, Merchandise, Donations, Grants, Other; expense categories are Venue, Equipment, Marketing, Staff, Catering, Travel, Insurance, Logistics, Permits, Decor, Technology, Other.
• Attach a receipt — PDF, image, Word, or Excel file up to 10 MB, stored on the private disk and only ever served back to you through a signed link.
• Link to an event — optional; leave it unset for entries that are not tied to one specific event.
• Filter the list by All, Income, or Expense with the tabs above it.

How to add an entry

1. Click Add Income or Add Expense.
2. Choose a category, a title, and the amount and currency.
3. Pick the date, and optionally link an event, add a reference, notes, and a receipt.
4. Save — the entry appears at the top of the list and the totals update immediately.

Settings explained

• Currency — defaults to your account's payment currency but can be set per entry; the KPI totals at the top add every entry's amount together regardless of its currency, so a mix of currencies will not net out correctly.
• Event — leave this blank for organization-wide costs (software subscriptions, general marketing); set it when a cost belongs to one specific event.
• Reference — a free-text field for your own invoice or purchase-order number; EventMann does not validate or look it up anywhere.

Good to know

• These entries are entirely separate from booking revenue. Adding a Ticket Sales income entry here does not create or affect a real booking, and deleting a booking does not touch anything logged here.
• Only you can see your expenses and income; nothing here is shown to attendees or team members unless you export it yourself.
• Removing an attachment, or replacing it with a new file, deletes the old file from storage immediately — there is no version history.

Troubleshooting

• Net Balance looks wrong — it is Total Income minus Total Expenses across every entry you have ever logged, not filtered by whichever tab you currently have selected.
• Cannot find an old receipt — if you replaced the attachment or deleted the entry, the file is gone; there is no recovery.
• Upload rejected — the 10 MB limit and the pdf/jpg/png/webp/doc/docx/xls/xlsx type restriction are enforced on the server; re-save the file in a supported format and try again.

Related

• Invoices
• Finance Overview
• Financial Exports