Managing Venue Availability
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On this page
Your availability calendar is the only signal EventMann gives you about whether a date is already spoken for. It matters most in the moments before you approve or decline a request — the platform shows you what you have already committed to, but, as covered below, it does not stop a clash from happening on its own.
Where availability actually lives
There are two different screens, and they show different things:
- My Venues → your venue has a small monthly calendar plus a Block Dates form and a Blocked Periods list underneath it. This calendar reflects only two things, for that one venue: dates you have manually blocked, and EventMann events that are hosted at this venue.
- Calendar, in the venue owner sidebar, is a bigger month view that pools every venue you own into a single calendar. It plots pending, approved and completed booking requests and your manual blocks together, colour-coded per the legend at the top, plus an upcoming list of the next ten items.
This split matters: booking requests from organisers renting your space do not appear on the single-venue calendar on the venue page — only on the sidebar Calendar. If you are deciding whether a date is genuinely free, check the sidebar Calendar, not just the venue page.
Blocking dates
- Open My Venues and select the venue.
- Under Block Dates, set Blocked From and Blocked Until.
- Optionally add a Reason — a free-text note for yourself, not shown to organisers.
- Submit. The block appears straight away in the Blocked Periods list below it, each with its own Remove link.
Settings explained
- Blocked From / Blocked Until — exact date-and-time boundaries, not whole-day markers. A block from 18:00 to 22:00 closes only that window; the rest of the day stays bookable. This is different from the date-only fields used elsewhere on EventMann (an offer expiry, for example, runs through the whole of its last day) — a venue block does not work that way, so set real times, not just dates, if you mean to close an entire day.
- Reason — optional free text, for your own reference only. There is no preset list (maintenance, private hire, holiday closure) to choose from — type whatever helps you remember why the date is closed.
There is no recurring or repeating block. Every closed period — even one that repeats every week — has to be entered individually; there is no pattern picker.
Good to know
- Adding a block does not check your existing approved or pending requests for that venue first. You can block a date that already has an approved booking sitting on it — the block is simply added alongside it. The confirmed booking is not touched, cancelled, or flagged; the two records are entirely independent.
- The reverse is also true: removing a block, or letting one lapse, never changes an existing booking request. Blocks control what an organiser can request going forward — they are not a record of what is already booked.
- An organiser filling in the booking request form sees no calendar of your availability at all — not your blocks, not your existing bookings. Nothing on that form stops them from picking a date you have already closed or already confirmed to someone else.
- Deleting a venue permanently deletes its blocks along with every booking request ever made against it — pending, approved, and completed alike — plus any reviews attached to it. There is no undo and no archive; see Handling Booking Requests before deleting a venue with real history behind it.
Troubleshooting
- An organiser requested a date I had already blocked — expected behaviour, not a bug. Submitting a request never checks your blocks or your other bookings, so nothing stops an organiser from choosing a closed date. Decline the request, ideally with a short reason so they understand why.
- A blocked date does not look blocked on the venue page calendar — the small calendar there only highlights EventMann events hosted at this venue; check the Blocked Periods list underneath for your manual blocks instead, or use the sidebar Calendar, which plots blocks and booking requests together in one place.
- I cannot find a recurring or weekly block option — there is not one currently. Add each closed date on its own.